How to use comments in Microsoft Word

Remember that comments are a useful tool for collaborating with other users and improving the quality of your work. Be sure to use them appropriately and respectfully towards other users involved in the project.

How to insert a comment

Microsoft Word allows you to insert comments within the document, which can be used to provide feedback or notes to collaborators.

Step 1: Select the text

Before inserting a comment, you need to select the text it refers to. Click and drag the cursor over the part of the text where you want to add the comment.

Step 2: Insert a comment

After selecting the text, click on the "Review" tab in the top ribbon. Then, click on the "New Comment" button. A sidebar will appear with an empty space to type in your comment.

Type in your comment in the sidebar and click "OK". The comment will then appear next to the selected text.

Step 3: Reply to a comment

If you want to reply to an existing comment, click on the "Reply" button next to it. A new sidebar will appear where you can type in your response.

Type in your response and click "OK". The response will then appear below the original comment.

Step 4: Delete a comment

To delete a comment, right-click on the comment and select "Delete Comment" from the drop-down menu. The comment will be removed from the document.

• Select the text you want to add the comment to
• Click on the "Review" tab in the top ribbon
• Click on the "New Comment" button
• Type in your comment in the sidebar and click "OK"
• To reply to an existing comment, click on the "Reply" button next to it
• Type in your response in the new sidebar and click "OK"
• To delete a comment, right-click on the comment and select "Delete Comment" from the drop-down menu

Inserting and managing comments in Microsoft Word is a useful way to collaborate with other authors or editors on a document. Be sure to use this feature to improve the quality of your work.

How to respond to a comment

When you receive a comment in Microsoft Word, it's important to respond appropriately. Here are some tips on how to do it:

1. Read the comment carefully

Before responding to the comment, read it carefully and try to understand the author's position. Try to understand if the author has made constructive criticism or raised a question that requires further explanation. This way, you'll be able to provide an adequate response.

2. Thank the comment author

Thanking the comment author is always a good starting point for your response. This shows that you appreciate the time and effort they took to write their thoughts. Additionally, showing gratitude may encourage other users to leave comments on your work in the future.

3. Provide a detailed response

In your response, try to be as detailed as possible. If the author asked you a specific question or requested clarification on a particular aspect of your work, provide the necessary information clearly and concisely. If instead, the author expressed constructive criticism, take it seriously and explain how you intend to make changes to your work based on that criticism.

4. Maintain a professional tone

Even if the comment author expressed negative criticism, try to maintain a professional and respectful tone in your response. It is never productive to respond with anger or frustration because you could alienate other readers who are following the conversation. Instead, try to show yourself open to criticism and ready to work to improve your work.

5. Conclude your response

Finally, conclude your response by thanking the comment author again for their contribution and offering yourself available for any further questions or clarifications. This shows that you are open to dialogue and that you appreciate user feedback on your work.

• Remember: using comments in Microsoft Word allows you to improve your work through user feedback. Responding professionally and exhaustively to comments can increase your reputation as an author and encourage other users to leave comments on your work.

How to delete a comment

Deleting a comment in Microsoft Word is a very simple operation. Here's how to do it:

1. Open the Word document that contains the comment you want to delete.
2. Find the comment by clicking on the word or phrase highlighted with a colored line.
3. Right-click on the comment and select "Delete Comment" from the drop-down menu.
4. The comment will be immediately removed from the document.

It is important to note that deleting a comment is permanent and cannot be undone. So make sure you have selected the correct comment before deleting it.

Alternatively, you can also delete all comments at once by following these steps:

1. Click on the "Review" tab in the top ribbon.
2. In the "Comments" section, click on the arrow next to the "Delete" button and select "Delete All Comments in Document".
3. All comments in the document will be deleted.

That's it! Now you know how to delete a single comment or all comments at once in Microsoft Word.

Conclusion

Comments are a useful tool for collaborating with colleagues and improving the quality of documents. However, it is important to know how to manage them correctly to avoid confusion or errors. With the instructions provided in this article, you are now able to delete a comment easily and quickly.

Always remember to pay attention to comments in your Word documents and delete them when they are no longer needed.