How to set up an automatic WhatsApp message
Whatsapp has become one of the most widely used messaging apps in the world. Thanks to its simplicity and the ability to send messages, photos, videos, and documents for free, it has become an indispensable app for many users.
However, there are times when we are not available to respond to messages in real-time. In these cases, setting up an automatic message can be very useful to let our contacts know that we are currently unavailable but will contact them as soon as possible.
In this article, we will show you how to set up an automatic message on Whatsapp in a few simple steps.
Step 1: Add an Automatic Message
To set up an automatic message on WhatsApp, the first step is to add it. Here's how:
- Open WhatsApp on your smartphone.
- Tap the three-dot icon in the top right corner and select "Settings".
- Select "Business Settings" and then "Automatic Messages".
- Tap the "+" button to add a new automatic message.
- Enter the text of the message you want to automatically send to your contacts.
- Select when you want the message to be sent: you can choose whether to do it immediately, after a certain period of time, or at a specific date and time.
- Select the recipients of the message: you can choose whether to send it to all contacts or only those who meet certain criteria, such as those who have recently interacted with you.
- Tap "Save" to confirm the automatic message settings.
You have now successfully added an automatic message on WhatsApp! Remember that you can modify or delete it at any time from the automatic messages settings.
Step 2: Customize the Message
Now that you have set up the automatic message, it is important to customize it to make it more effective and engaging for your contacts.
Choose a Catchy Opening
The opening of your message is crucial to grab the attention of your contacts. Avoid using banal phrases like "Hi, how are you?" and instead try to use an original and catchy opening. For example:
- "Hey friend! I have some great news to share with you!"
- "Hello! I'm happy to be able to talk to you today."
- "Good morning! I thought of you and wanted to let you know something."
Include Useful Information
Your automatic message should include useful information for your contacts. For example, you can provide them with an update on your activities or on the products/services you offer. Remember to maintain an informal and engaging tone.
Invite a Response
Finally, it is important to invite your contacts to respond to your message. This can be done in various ways, such as asking them what they think about your activities or offering them a special discount. The invitation to respond will make your message more interactive and engaging.
By following these tips, you can effectively and engagingly customize your automatic message for your WhatsApp contacts.
Step 3: Set the duration of the message
After choosing the recipient and writing the message text, it is important to also set the duration of the automatic message. This way, the recipient will know how long they have to wait before receiving a more detailed response or a call.
Setting the duration of the message on WhatsApp Business
If you are using WhatsApp Business, you can set the duration of the message through the predefined options available in the app. To do this, follow these steps:
- Open the WhatsApp Business app and go to "Settings".
- Click on "Automated Messages" and select "Away Message".
- Enter the message text that you want to send to your customers when you are busy or unavailable.
- Select the duration of the message from the available predefined options (e.g., 15 minutes, 30 minutes, or one hour).
- Save changes and activate automatic messaging.
Setting the duration of the message on standard WhatsApp
If you are using standard WhatsApp, you can set the duration of the message using a third-party application like AutoResponder for WA. This app allows you to create customized automatic responses and set their duration according to your needs.
To set the duration of the message with AutoResponder for WA, follow these steps:
- Download and install the AutoResponder for WA application on your smartphone.
- Open the app and go to "Automatic Responses".
- Create a new automatic response by entering the message text that you want to send to your contacts when you are busy or unavailable.
- Select the duration of the message from the available options (e.g., 15 minutes, 30 minutes, or one hour).
- Save changes and activate automatic responses.
Remember that by setting the duration of the automatic message on WhatsApp, you can provide your contacts with a quick and professional response even when you are busy or unavailable. This way, you can keep your customers informed and satisfied without having to manually respond to every single message.
How to turn off automatic messaging
If you have set an automatic message on WhatsApp but now want to turn it off, here's how:
- Open the WhatsApp app on your smartphone.
- Tap the three-line icon in the upper right corner to access the menu.
- Select "Settings" from the menu.
- Tap "Account".
- Find the "Away Message" option and tap it.
- Turn off the switch next to the "Send Away Message" option.
After following these steps, your automatic message will be turned off and will no longer be sent to people who contact you on WhatsApp while you are away.
Conclusions
Setting up an automatic message on WhatsApp can be very useful for managing conversations in a more efficient and professional way. Thanks to the different options offered by the app, it is possible to create personalized responses based on specific needs.
Remember that the use of automatic messages should not replace direct communication with your contacts. It is important to maintain a human and authentic relationship with your customers or friends, without relying too much on pre-set messages.
In addition, if you are using WhatsApp for commercial purposes, make sure to comply with privacy regulations and obtain consent from your contacts before sending them promotional messages.
Finally, experiment with different options for automatic messages to find the one that works best for you and your contacts. With a little practice and creativity, you can significantly improve your management of conversations on WhatsApp.
Conclusion of the article
In summary, setting up an automatic message on WhatsApp can be a valuable tool for quickly responding to messages from your contacts and simplifying conversation management. However, it is important to use it in moderation and never replace direct communication with your contacts. Remember to comply with privacy regulations and find the best solution for you and your contacts.
Michael Anderson - Software Engineer
My name is Michael Anderson, and I work as a computer engineer in Midland, Texas.
My passion is sharing my knowledge in various areas, and my purpose is to make education accessible to everyone. I believe it is essential to explain complex concepts in a simple and interesting way.
With GlobalHowTo, I aim to motivate and enrich the minds of those who want to learn.
